وظایف تفکیک ایکس ری : پشتیبانی برای تقویت ایمنی شرکت دربرابر کلاهبرداری انفرادی
|کد مقاله||سال انتشار||تعداد صفحات مقاله انگلیسی||ترجمه فارسی|
|17701||2008||12 صفحه PDF||سفارش دهید|
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Publisher : Elsevier - Science Direct (الزویر - ساینس دایرکت)
Journal : International Journal of Accounting Information Systems, Volume 9, Issue 2, June 2008, Pages 82–93
This paper presents an application of an automated scientific method to measure the quality of the design of Segregation of Duties, also known as Separation of Duties (SoD). The automated method enables an auditor to map out a body of authorizations and X-ray it on SoD. The body of authorizations is shaped by the so-called enterprise value cycle, or supercycle. The method supports an integral, top–down, diagram-based approach, including all automated and non-automated parts of an enterprise. Input is an enterprise supercycle diagram with authorizations and abilities. Output is an overview of all potential single-employee fraud constructs, also called potential solo-frauds, that are able to undetectably subtract value from the enterprise. As remediation the automated method indicates which authorization restrictions are minimally required to create a SoD in which solo-fraud is impossible. This paper is the first publication of this method in the international scientific Accounting and Auditing community.
The scientific method to measure the quality of the design of SoD was developed during the period 1990 to 1996 in a special co-operation between Deloitte Touche Tohmatsu International and the department of Mathematics and Computer Science of the Vrije Universiteit in the Netherlands. The method is based on Dutch auditing theory and founded in mathematical logic. It has been published in the international scientific Computer Science community and was awarded the Alfred Coini prize for the best publication in auditing, see Elsas et al. (1998) and Elsas (1996). In Elsas (1996) the method is presented in the context of a specially developed computational auditing theory, a system blueprint and a concise summary of Deloitte's Smart Audit Support – currently part of “The Deloitte Audit” – software to support audit planning; compare to Boritz and Wensley (1996). Elsas et al. (1998) focus on the SoD method and introduce it in relation to the Clark–Wilson Integrity model, see Clark and Wilson (1987). The scientific method was automated and made suited for industrial practice between 2003 and 2007. Recently there is quite some interest for the automated method, see van Wijngaarden (2007), Veenstra (2007), Elsas (2007), Ernst & Young (2006), Blokdijk (2006), Veenstra and Heertje (2006), Elsas et al. (2006), Blokdijk and Elsas (2004) and the Dutch Tax Office (2003). Background material can be found in Griffioen et al. (2000), Blokdijk et al. (1995), Elsas et al. (1992), Frielink and De Heer (1985–1989), Reisig (1985) and Burgert (1957). For more approaches see Hendrawirawan et al. (2007), Brooks and Lanza (2006) and Lightle and Waller Vallerio (2003). The goal of SoD is to reduce the potential damage from the actions of one employee. Therefore, no single employee should have control over a critical combination of business transactions, critical in the sense that it offers opportunity of undetectable business value subtraction. SoD hinders fraud by requiring collusion: no employee should be able to commit fraud without involving another person. Some common guiding principles in SoD design are: 1. Every employee should be authorized to a limited number of business (sub-) transactions, in a limited scope; 2. Employees should have non-coinciding, preferably opposite interests; 3. Custody, operation, registration, checking and direction are preferably in different hands. SoD is a crucial Internal Control, that once inadequately applied cannot afterwards be compensated for by any effort of an external auditor, see Blokdijk (2004), in particular pp. 189–190. SoD is a crucial Internal Control (IC), especially when considered over Financial Reporting (ICoFR), and is commonly considered the most difficult and sometimes the most costly control to achieve. Currently there is a layered focus regarding assessment of SoD: management's assessment of the effectiveness of ICoFR and the auditor's related assessment thereof (Sarbanes–Oxley, Section 404). For these assessments there are guidelines for the external auditor and for management, published by the U.S. Securities and Exchange Commission (SEC) and the Public Company Accounting Oversight Board (PCAOB). During an annual financial statements audit or an audit of ICoFR, the auditor judges the degree to which an organization is fraud-proof. The audit is carried out in such a way that material fraud is exposed, excluding collusion and “management overriding”, see International Standard on Auditing (ISA) 240, paragraphs 17–20: “Inherent Limitations of an Audit in the Context of Fraud”. The SEC has recently published a Concept Release concerning Management's Reports on ICoFR, File: S7-11-06. By publishing this file the SEC sought input from the public that provided helpful insights about guidance needed by management. Question 28 was: “How have companies been able to use technology to gain efficiency in evaluating the effectiveness of IC?”. Reactions show consensus among auditors about a solution direction, see for example Deloitte's reaction, p.2. That direction is: development of guidance and support for management about how to perform an assessment of ICoFR. The support objectives are: effective, scalable and cost-efficient, to result in increased consistency in management's use of a top–down, risk-based approach to designing, documenting and testing of ICoFR. And, it would also enable the auditor to better apply a top–down, risk-based approach to the audit of ICoFR and to use management's testing (to the extent permitted). A challenge well-known to auditors regarding ICoFR is Internal Control in Enterprise Resource Planning (ERP) systems, especially SoD in ERP, like SAP. When analyzing SoD one however cannot restrict oneself to a stand-alone analysis of authorizations within a specific system. One has to take into account authorizations in other systems, and one also has to take into account authorizations that are not automated at all. To review enterprise authorizations the auditor has to unify for each individual all automated and non-automated authorizations. Therefore, a unifying convention, or even better a unifying model, is required. The method demonstrated here offers such a unifying model. Although audit literature has no codified system of standards for SoD that is usable as a normative framework for a scientific method, audit literature makes strong recommendations that one may consider standards (see, for example, Starreveld et al.). One important “standard” is clear: ensure there is SoD whenever it is technically and commercially feasible. There is one limitation lurking there: the limited number of officials in small and medium sized companies. Moreover, there is no “standard” for the minimum number of different officials who should be involved in a particular business transaction. The automated scientific method offers: 1. a systematic framework that guides specifying all designed enterprise authorizations, and, 2. an automatic analysis of this prepared specification, resulting in: a. an overview of all – on a certain level of abstraction – instances of potential solo-fraud, and, b. an indication of minimally required restrictions to create a SoD which is solo-fraud free. The automated method contrasts with programs that track down fraud. By their nature, these are corrective: a fraud that has not occurred yet clearly cannot be tracked down! The presented method tracks down opportunities for fraud, and is thus preventive. Analysis of the design of authorizations reveals potential solo-frauds and what they look like. Because of recidivism, these potential solo-frauds are potential material risks that the auditor, in light of ISA 240, ISA 315 and SAS 70, would like to discover as early as possible. The number of potential solo-frauds – and their degree of feasibility – is a measure to determine an enterprise's immunity to solo-fraud. The automated method further indicates as remediation the minimal SoD improvements that lead to removal of potential solo-frauds, thereby supporting the auditor's natural advisory function in a consistent manner. The automated method computes minimal adjustments to the existing body of authorizations that are required to ensure solo-fraud is no longer possible. If X-raying the authorizations does not reveal a single instance of potential solo-fraud, the result is particularly interesting. This demonstrates – due to the scientific foundation – a priori the absence of feasible solo-frauds! As a consequence, the automated method is suited to prevent solo-fraud by discovering potential solo-fraud during the design phase of organizations' processes and authorizations. The automated scientific method is illustrated by a real life case in Section 2. Section 2.1 presents input, Section 2.2 shows output and Section 2.3 remediation. Section 3 is a discussion of the automated method based on the case and other real life cases, including a management summary.